Condominium management software built for the German WEG.

Why generic property software doesn't fit a German WEG

A German WEG is not the same as a US HOA, a UK leasehold or a French syndicat de copropriétaires. The German Wohnungseigentumsgesetz (WEG-Gesetz) imposes specific operational requirements that generic property management software typically does not model:

• An economic plan (Wirtschaftsplan) per § 28 WEG must be presented and approved at the annual general meeting before each business year.
• The WEG must prepare an annual statement (Jahresabrechnung) per § 28 (2) WEG with per-owner allocation by the configured distribution key.
• The WEG must keep a resolution archive (Beschlusssammlung) per § 24 (7) WEG, with sequential numbering and the full text of every resolution since 2007.
• The distribution key (Verteilungsschlüssel) is typically based on ownership share (Miteigentumsanteil), but you can configure it per cost type.
• Common costs and individual costs per § 16 WEG are kept separate and distributed according to their rules.
• The reserve allocation (Erhaltungsrücklage) is tracked across years.

dooyah house models all of these natively. Generic property tools either bolt them on as report templates or leave them as manual spreadsheet work.

Built for self-administration, not for large management firms

Most existing German WEG software targets professional property managers (Hausverwalter) with portfolios of 50, 200 or 500 units. The pricing, the onboarding effort and the complexity reflect that.

dooyah house is built for WEGs in self-administration of any size. That includes two-unit buildings, classic 8-12-unit communities and mid-sized WEGs that administer themselves rather than hire a professional. The Pro standard tariff covers up to 30 units per WEG as a flat fee per WEG; larger WEGs (more than 30 units) in self-administration are handled individually on request. The free plan covers the operational basics for one WEG up to 10 units. The Pro plan adds the parts that save the most hours: bank statement import, AI document recognition, the annual statement and economic plan PDFs, recurring tasks and reminders.

What dooyah house does

• Master data: The system stores WEGs, units, owners, ownership shares, distribution keys and voting weights.
• Tasks and documents: tasks with checklists, deadlines and assignment are free; minutes and resolutions stay connected to them.
• Bank statement import by file (Pro): Import CSV, Excel, MT940, CAMT or PDF statements when needed. No bank connection is required.
• AI auto-matching (Pro): Clear matches from new bank transactions are booked directly; uncertain ones wait for your confirmation.
• Booking journal: The accounting structure separates common costs, individual costs and reserves.
• Economic plan & annual statement: The system prepares drafts from your bookings; the PDFs are part of Pro.
• Resolution archive: sequential numbering and full text. Circular resolutions with a voting link that needs no owner account are part of Pro.
• Owner portal: Owners see their units, released documents and resolutions, and they can submit receipts for expenses paid on behalf of the WEG.
• Document storage: Store invoices, contracts and minutes; AI recognition of invoices is part of Pro.
• Login: passkey (WebAuthn / FIDO2) or a one-time code by email; two-factor authentication for administrators.

Who this is for

• WEGs of any size in self-administration, including two-unit buildings, classic 8-12-unit WEGs, mid-sized communities and larger WEGs with more than 30 units on request.
• WEG board members (Verwaltungsbeirat) who want to retire Excel.
• Owners who want a real audit log and resolution archive instead of a folder full of email attachments.
• International owners or co-administrators who want a clean tool with servers in Germany and a data processing agreement under the GDPR.

Who this is NOT for

• Professional property managers with multi-WEG portfolios. Etg24, Casavi or similar products serve that use case better.
• Pure rental property management (Mietverwaltung) without a WEG context. That is not our target.
• Industrial-scale ticket/issue management for hundreds of rental units in parallel. That is not part of the product.
• Anyone needing a fully English-localised application UI today. The application is German-first, while this marketing site is English.

Larger WEGs in self-administration are not excluded. The Pro standard tariff covers up to 30 units per WEG, while larger setups are handled via an individual offer. You can find more details on the larger-WEG answer page.

Privacy, security and infrastructure

• WEG main data hosted on servers in Germany (Frankfurt am Main). Operated by FloriCore Software UG (haftungsbeschränkt) in Eggolsheim, Germany.
• TLS 1.2/1.3 in transit, AES-256-CBC for sensitive fields, multi-WEG isolation on the database level with foreign-key constraints.
• Append-only audit log for bookings and security-relevant actions.
• You can log in by passkey (FIDO2/WebAuthn) or a one-time code by email; administrators must use two-factor authentication (passkey or TOTP).
• Data processing agreement (AVV) per Art. 28 GDPR available on request.
• Sub-processor categories are public (hosting, AI processing in the EU, content delivery and protection, transactional email); the named providers are available to customers on request. Mollie acts as independent controller for payment processing.